Who must conduct conveyancing via PEXA (e-conveyancing) where mandated?

Most state property transactions must be lodged electronically via PEXA or sympli.

State e-conveyancing mandates: NSW + Vic mandate e-lodgement for most property transactions; Qld, WA, SA largely mandate. PEXA + Sympli are the two ELNOs. Identity verification + subscriber agreement obligations.

Applies when the business has industry: Conveyancers. Where the business has industry: Lawyers & solicitors, check whether you act in property transactions.

How the regulator frames it: Conveyancers + property solicitors lodging dealings in covered states.

What triggers it: Lodging a covered property dealing.

Jurisdiction: Commonwealth law, so the test is the same in every state and territory.

Outcome across the 35 industries Rules Mate maps (1 of 35: yes; 1 of 35: only if a further fact applies; 33 of 35: no).

Structure does not change the answer in the 2 industries it can reach: for every structure the answer is "depends on size or structure".

Size does not change the answer in the 2 industries it can reach: at every size band the answer is "depends on size or structure".

Each line is one run of the Rules Mate applicability engine for a single business profile, with the reason the engine gives:

• Pty Ltd company in conveyancers with 6–19 employees, turnover $1M–$3M: applies. Industry: Conveyancers.
• Pty Ltd company in real estate agents with 6–19 employees, turnover $1M–$3M: does not apply. Requires industry: Conveyancers.
• Pty Ltd company in lawyers & solicitors with 6–19 employees, turnover $1M–$3M: check whether it applies. applies only if you act in property transactions.

The engine shows this obligation as "check whether this applies" when a business has industry: Lawyers & solicitors. It then applies only if you act in property transactions. That fact is not something Rules Mate can infer from industry, structure or size.

When due

Per transaction.

Frequency

When a triggering event occurs

Evidence to keep

PEXA / Sympli subscriber agreement; identity verification records; ARNECC compliance.

Status

Current

Priority

Critical

Maximum penalty: Transaction failure + state titles office sanctions.

Rules Mate has not yet classified the audit or assurance level for this obligation. Any audit, review or certification requirement is set by the regulator source listed below.

Across the 1,890 business profiles Rules Mate evaluates, these obligations apply to most of the businesses this one applies to, and are far more common among them than among businesses generally:

• Designate an AML/CTF Compliance Officer: applies to 100% of the same businesses (4.4× the overall rate)
• Enrol with AUSTRAC as a reporting entity: applies to 100% of the same businesses (4.4× the overall rate)
• Maintain a written AML/CTF program: applies to 100% of the same businesses (4.4× the overall rate)
• Detect + enhance due diligence on Domestic + Foreign PEPs: applies to 100% of the same businesses (4.4× the overall rate)
• Independent review of AML/CTF program: applies to 100% of the same businesses (4.4× the overall rate)
• Comply with Australian sanctions law + screening (DFAT): applies to 100% of the same businesses (4.4× the overall rate)

Rules Mate tracks 2 published obligations tagged "property", 1 of them rated critical. For a professional services Pty Ltd company with 6–19 employees operating in every state, 0 of those apply outright. This obligation is rated critical priority, and is triggered by events.

Regulated by NSW Fair Trading and Consumer Affairs Victoria.

NSW Fair Trading: Consumer protection, licensing (building, conveyancing, motor dealers), and tenancy regulator in NSW.

Consumer Affairs Vic: Victorian consumer protection, business licensing, tenancy, and incorporated associations regulator.

• NSW Fair Trading
• Consumer Affairs Victoria

Free tools that help with this obligation:

• Compliance calendar builder